Posted by: Team GSC
Updated: Jul 01, 2022
A Gas Safety Certificate or the Landlord Gas Safety Record (LGSR) is a legal record that declares all gas appliances and fittings within a property safe.
The Gas Safety Regulations (Installation and Use) 1998 requires all property owners who are renting their properties to obtain this certificate every 12 months.
There are 3 main types of Landlord Gas Safety Certificates:
As the name implies, a residential Gas Safety Certificate is required by landlords of residential buildings like homes, flats, residential complexes, hostels, dormitories, rooming houses, etc. Landlords who are renting their residential buildings to tenants must obtain the LGSR every year.
If you own a commercial property and are renting it out to tenants, you must obtain a Gas Safety Certificate every 12 months to comply with the law and ensure the safety of your property and renters. Commercial properties are classified as any place of business, including restaurants, office buildings, hotels, retail outlets, shops, pharmacies, etc.
If you're leasing a property under construction or renovation, it's crucial to acquire a Gas Safety Certificate. This is particularly important if a flueless gas appliance, like a hob, has been installed during the renovation process. Ensuring the safety of tenants and compliance with regulations, obtaining the certificate is a necessary step in renting out such properties.
The Gas Safety Certificate is known by many names throughout Great Britain. You may hear it being referenced:
Homeowner Gas Safety Certificate
Landlord's Gas Safety Certificate
British Homeowners Gas Safety Certificate
CP12 Gas Safety Certificate
Gas Safety Register Certificate
It is essential to note that all these terms refer to the one and the same document. The official term for this certificate is Landlord Gas Safety Record (LGSR) however, CP12 is the specific product code for residential gas certificates, so it is often used interchangeably.
In the same way, every category has its own gas safety certificate code; CP16 is the code for commercial gas certificates, CP42 is the code for commercial catering appliances, and so on.
Finally, the Homeowner Gas Safety Certificate and the British Homeowners Gas Safety Certificate are often used interchangeably with the LAGR. It must be noted that the law doesn't require homeowners to have a Gas Safety Certificate, but it is essential for them to keep their appliances in check.
The Gas Safety Record is the documentation provided by a registered engineer after the Gas Safety check has been conducted. It is the only documentation required by the law, and it contains details about the inspection the engineer performed.
The Gas safety Record is another name for the Gas Safety Register Certificate. It is also called the Landlord’s Gas Safety Record or the LGSR.
These details include:
Gas is an essential resource, but it is also extremely dangerous. Accidents caused by gas can damage your property, cause injury, and may even result in fatalities.
On average, 60 people die from accidental carbon monoxide poisoning in England and Wales. - NHS
Gas-related accidents result in great collateral damage and cause irreversible destruction. Miraculously if people survive, they usually have to face long-term health issues.
These accidents can take place through various means, but the two main causes of destruction are:
The explosions can occur as a result of both gas leaks and fires. Research undertaken by the HSE shows that workplace gas explosions have doubled over the last five years.
34% of unintentional carbon monoxide poisoning that took place from 1995 to 2021 was caused by gas leaks.
Another alarming statistic shows that gas mains cause the bulk of fatalities in domestic and commercial fuel-related accidents.
The table given below by Ridgas shows that fatalities caused by gas-related accidents jumped to 0.08% in 2019/20 as compared to 0.03% in 2017/18. Similarly, incidents that caused injury due to CO positioning, exposure to unburn gas, and explosions also increased in 2019-2020.
|Incidents||Carbon Monoxide poisoning||122||100||99||96|
|Incidents||Other exposure, e.g to unburnt gas||4||6||13|
|Fatalities||Carbon Monoxide poisoning||1||2|
|Fatalities||Other exposure, e.g to unburnt gas|
|Non Fatalities||Carbon Monoxide poisoning||222||154||196||151|
|Non Fatalities||Other exposure, e.g to unburnt gas||5||5||12||15|
Given these disturbing statistics, the acquisition of a Gas Safety Certificate is essential. Landlords of domestic and commercial buildings must comply with the law and obtain annual gas safety checks to ensure the safety of their property and tenants.
While this certificate safeguards property and renters, it also protects landlords from being accused of any gas-related incident. If they are fulfilling their responsibility by obtaining a gas check and renewing the certificate every year, they cannot be held accountable for any incident that takes place on their property. This is especially useful for commercial landlords.
As a landlord, you are responsible for ensuring that your property is safe for tenants.
According to the Gas Safety (Installation and Use) Regulations 1998 (GSIUR), the 3 main gas-related responsibilities of a landlord are:
While the landlords are responsible for making sure their property is safe, tenants must also take certain steps to ensure their safety.
If you are a tenant, you should be aware that your landlord is required by the law to conduct gas safety checks on the property every year. You must make sure that they do so annually.
If they don’t get the check, remind them that it is criminal negligence, and if they don’t schedule an inspection even after your reminder, you must inform the authorities (HSE) right away.
In addition, your responsibility as a tenant is to make sure the property is accessible for a gas safety check. and while the check takes place, you should ensure the following:
After the check takes place, you should remember to take a copy of the Gas Safety Record from the landlord.
Landlords cannot use a tenancy agreement to transfer the responsibility of ensuring gas safety to a tenant.
Even if it is explicitly stated in the tenancy agreement, it will have no legal value.
However, landlords can hold tenants responsible for the gas safety of a gas fitting or appliance in a non-residential part of the property.
No, the gas safety of a property is the sole responsibility of the landlord. It cannot be transferred to the tenant.
The tenant is responsible for obtaining a gas safety check and record for the appliances owned and used by them.
If you are planning to use your own gas appliance in a rented property, ensure the following:
The Smoke and Carbon Monoxide Alarm (England) Regulations 2015 mandate that landlords must install at least one working Carbon Monoxide alarm in any room where solid fuel is used in their rented property.
However, gas is not solid fuel, so renters must get a CO alarm if their property doesn’t come with it.
It isn’t very costly, and you can easily purchase this from any store. This investment can protect you from deadly Carbon monoxide (CO) poisoning.
Landlords are not required by law to provide CO Alarms
Ever since the Gas Safety Regulations of 1998 came into effect, it has become mandatory for all Landlords to acquire a Gas Safety Certificate every year.
According to the law, the Homeowners’ Gas Safety Certificate or the CP12 Certificate is valid for up to 12 months.
After 12 months, the CP12 certificate expires and must be renewed. For the renewal of the certificate, Landlords must book a new gas safety check from a Gas Safe registered engineer.
After the gas safety check, a new certificate is provided to the landlord, and the inspection is recorded in the Landlord Gas Safety Record.
A gas safety check should be scheduled and successfully carried out within 10 to 12 months of the previous inspection.
Once the certificate has been issued, new deadline date is assigned for 12 months after the latest inspection. The Gas Safety Register can be contacted if confusions regarding the Landlord Gas Safety Record persist as it contains details of all previous checks.
The average cost of a Gas Safety Certificate ranges between £34 – £150.
However, there are various other factors that determine the cost of a Gas Safety Certificate, these are:
Generally, the cost of a residential gas safety certification is lower than commercial certification.
The cost of a Gas Safety Certificate varies according to the type of property; the cost differentiation is based on the following:
The cost of the GSC, formerly the commercial and residential CP12, increases with the number of appliances; the more appliances you have, the higher the Landlord Gas Safety Certificate cost.
Typically, you incur 30% extra cost with each new appliance.
Therefore, if your gas safety check cost is £34 with 1 appliance, £44.2 with two appliances, £54.2, ad so on.
If you own multiple properties and need Gas safety Certificates for them every year, it is safe to assume that you can negotiate a discounted gas safety check cost from the service provider, given you are choosing the same company for all of them.
You can receive approximately 15% discount on the total cost of the certification if you have more than 5 properties. You may be able to negotiate a higher discount rate if you have 10+ properties.
How much does a Gas Safety Certificate cost also depends on the location of your property. The cost of a CP12 Certificate is higher in bigger cities and metropolises as compared to town and rural areas.
Gas Safety Certificate Costs Can Be 10% – 25% Higher in Bigger Cities
Therefore, the gas safety check cost a building in London with 2 appliances will be higher than the gas safety check cost of a building with 2 appliances in Lyndhurst or Painswick.
The cost of a CP12 certificate also depends on the service provider. Just like with any commodity or service, some companies charge more than others depending on their pricing model.
It is a common perception that local companies are more affordable compared to national corporations. However, it may not be true. There are many considerations that you need to think about before deciding on a service provider, these are:
Do you need the Gas safety Certificate on urgent basis? It may cost you more! Although most professional service providers deliver the certificate within 48 hours, they will charge you extra if you want the certificate even quicker.
Gas Safety Certs provides Gas Safety Register Certificates or CP12 certificates for as low as £34. If you are interested in availing our service, get an instant quote by filling an online form in under 5 minutes!
You can get Residential, Commercial and New Building Gas Safety Certificates from accredited engineers at Gas Safety Certs with 48 hours.
When a Gas Safe registered engineer visits your property for the annual gas safety checks, they will do the following:
The inspection required to get a CP12 certificate usually takes around 30 to 60 minutes for an average sized property.
The time may increase or decrease depending on the size of the property and whether any immediate repair work is needed.
Only a Gas Safe registered engineer is authorized to conduct the gas safety check.
The Gas Safety Register contains an official list of businesses that can conduct a Gas Safety Check.
Registered engineers are employed by these companies.
Every engineer has a Gas Safe ID card that contains information about their qualifications. When the engineer comes to your property for inspection, ask to see this card before letting them begin the check.
The card includes:
An engineer with a valid Gas Safe register ID can perform the gas safety check. However, not all Gas Safe registered engineers are qualified to check all types of gas appliance.
Read the back card to find out which appliances can your Gas Safe engineer check? The back of the card has a list of domestic and non-domestic appliances that an engineer is qualified to inspect along with the expiry date.
If you are getting your hob inspected, make sure the engineer is qualified to inspect a hob.
After the Gas Safe engineer completes the gas safety check on your property, ensure you receive the Gas Safety Certificate as proof of compliance. Address any safety concerns highlighted by the engineer and schedule the next annual Gas Safety Check.
After the registered engineer has carried out the inspection, they will provide the land owner with a copy of the Gas Safety Register certificate, also known as the CP12.
If the company you opted for has an online platform, you might be able to receive a copy through email as well.
You will receive the Gas Safety Certificate within 48 hours of the gas safety check.
If,during an inspection,an engineer finds a faulty appliance, they will mark the appliance as ‘not safe to use’. The appliances are marked as per the severity of the defect, the three different codes are:
In the case of appliances that pose immediate dangers, the engineers usually opt to disconnect the main gas supply until the repair work takes place. This repair work must take place as soon as possible to prevent any harm.
It is necessary for all the landlords in the United Kingdom to have a valid a CP12 Certificate, also called the Landlord’s Gas Safety Certificate. This certificate is a legal document required for passing the annual gas safety assessment.
Before a new tenant moves into a property, the landlord is obligated to arrange a gas safety check by a Gas Safe registered engineer.
The tenant must then receive a copy of the CP12 certificate within 28 days of assessment.
It is mandatory that Gas Safety checks are conducted on all boilers, pipes, ovens, chimneys, furnaces, and every fitting that is involved in the process of gas-burning or exhaustion.
Failing to own a Gas Safety Certificate for your property is considered non-compliance with the Gas Safety regulations which is a criminal offense
Any individual renting out a property without a Gas Safety Certificate can face the following penalties:
Landlords who don’t obtain a valid Gas Safe Register Certificate every year are heavily penalized the fine can be as much as £5000.
In addition, not only does it put you and your family at risk, but in case of any gas accidents on the property, e.g., a gas leak or explosion, the landlord can also face imprisonment for up to six months.
If any landlord refuses to provide a copy of the Gas Safe Register Certificate to the tenant, they should be reminded to do so under the Gas Safety Regulations 1998.
However, in case of refusal upon request, the tenant has the right to report the landlord or file a complaint to the Health and Safety Execute (HSE) through the LGSR1 form.
This will allow the HSE to prosecute the landlord. The process may take some time because of the number of complaints already registered with the department; hence reaching an agreement with the landlord is always preferred. If that does not work, the HSE may issue a warning and may sue the landlord afterwards.
Ensuring the safety of their tenants or buyers is the responsibility of every property owner. Therefore, when renting a property, landowners are legally required to get Gas Safety Checks and acquire a CP12 to ensure that all the appliances are properly fitted and safe to use.
Ideally, the landlord must provide a CP12 before the start of the tenancy; however, landlords can also provide it within 28 days of renting out the property.
No, you cannot legally rent a house until you provide the tenants with a copy of the Gas Safety Certificate.
Homeowners who are looking to sell their homes are not required by law to have a valid gas safety Certificate to sell the house. Even so, it is recommended that you get annual gas safety checks and inspections to ensure the safety of your property.
Moreover, the Building Regulations in England and Wales require landowners to inform the local authorities whenever a heat-producing appliance is installed. Upon which, they are given a Building Regulations Compliance Certificate, which they must provide to the buyers.
If this certificate is lost, it can easily be replaced by placing a new order.
Yes, you can sell your house if you don’t have a Gas Safety Certificate.
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